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► Campus Representatives

Campus Representative

These unique positions exist at each of the main campuses of Carlisle, Lancaster and Penrith. They are a combination of paid Part-Time Union worker and also volunteer elected official, and their purpose is to provide local representation at campus level and to act as a main and point of contact for all members and central organiser for the groups that exist within that student community. They also administrate and facilitate the actions of other elected officials, and provide ‘eyes on the ground’ for the specialist Sabbatical roles, signposting enquiries and flagging up appropriate issues to the relevant full-time Sabbaticals or staff. Finally they are also members of the Union Executive, playing an important central role in deciding how the Union is run on a day-to-day basis.

This role has a paid component which is clearly defined within an employment contract. This contract will stipulate a set number of office hours to be worked each week in term time (arranged on a termly basis with the Union Community Sabbatical) expressly for meeting the local representative needs of the local student members. These paid hours shall be widely publicised and the Campus Representative shall make themselves available to assist where possible students who come to them during those hours, and if traffic is light they should use the hours to catch up on other Union work.

The unpaid voluntary aspect of the Campus Representative role includes all other responsibilities outside of the core representative hours, which will likely include attending Executive meetings, assisting any student groups set up or run their own meetings, liaising with other local officials like the Faculty Representatives, campaigning or helping run events or activities with Sabbaticals or Union staff. Typically some of the planning and administration of these actions could be undertaken during quiet periods within the paid core representative hours, but post holders must be aware they are expected to be able to make a reasonable commitment as a unpaid volunteer on top of their paid work.

Campus Representatives will be students continuing with their studies, and their part-time paid and voluntary unpaid Union work should not conflict with their ongoing course. Successful post holders will require organisational and inter-personal skills, be able to coordinate the work of others in a peer-to-peer working environment. Planning and campaigning experience would be helpful, but these abilities and a wider knowledge of decision making and consultation will be developed as part of the post holders year of office.

The full role description for the Student Life Sabbatical as they are currently defined in the proposed policy documents are as follows:

5.1 The Part-Time Campus Executive Representative

5.1.1 In their paid capacity as defined in their contract of employment with the Students’ Union the Part-Time Campus Executive Representatives (Campus Representatives) shall:

i) Work set office hours (agreed by them and the Community Sabbatical on a termly basis) to provide ‘surgery’ time in the local Students’ Union office or another agreed equally central and accessible location.

5.1.2 In their volunteer official capacity for which they are not specifically paid:

i) Act as the main local Officer contact for all Campus and Site level enquiries in support of the full-time Sabbatical Officers;

ii) In conjunction with the full-time Sabbatical Officers have responsibility for the representation of the students of their Campus individually and collectively, at a local level both internally and externally;

iii) Ensure the priorities of the Union, as decided through the appropriate democratic mechanisms, are carried out and that the students of their Campus have every opportunity to engage in those mechanisms;

iv) Be a member of the Union Executive and fairly and accurately represent the views of the students of your Campus to the Union Executive;

v) Organise regular representation and consultation opportunities at their Campus;

vi) On behalf of the students of their Campus and through the appropriate democratic systems hold the Sabbatical Officers and Board of Trustees to account;

vii) Work alongside any Campus-based Students’ Union staff as part of a collaborative team focussed on the needs of students and functioning within the Unions’ strategic and operational plans;

viii) Assist the students of the Campus in setting up and maintaining a local Activities Group;

ix) Assist the students of the Campus in setting up and maintaining a local Inclusion Group;

x) Assist the students of the Campus in setting up and maintaining a local Entertainments Group;

xi) Assist the students of the Campus in setting up and maintaining a local Campaigns Group;

xii) Alongside the Community Sabbatical be responsible for convening, running and publicising Campus Collective meetings at their Campus in accordance with the appropriate Policies;

xiii) In conjunction with the appropriate Sabbatical and Group Chair provide general support to all Union Groups and Teams at their Campus;

xiv) Undertake all other duties commensurate with the post as may be reasonably required by the Union Council, Union Board of Trustees and Union Executive.

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