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► Representation Sabbatical

Representation Sabbatical Role Description

The Full Time Sabbatical officials are the representative leaders of the Students’ Union and are elected in a whole-Union ballot by and from all of the students who are registered to courses of study at the University of Cumbria. These roles are expected to travel around the various campuses and sites of the University, and may be based at any of the Students’ Union offices in Carlisle, Penrith or Lancaster.

The post of Representation Sabbatical takes over the senior position of President. All Sabbaticals are Trustees of the Union and have permanent positions on the Board of Trustees and Executive Committee.

Each post is paid approximately £15,000 for their single year of office and will be required to sign a contract of employment with the Union.

Representation Sabbatical

The Representation Sabbatical is the Senior Officer Trustee, or President, of the Union and acts as the leader of the Sabbatical Team and chair of the Board of Trustees. They fulfil many of the ‘inward facing’ aspects of the traditional President role, including being the main point of contact for the University management and external organisations such as the press and National Union of Students. They oversee the work of the Students’ Union staff through their working relationship with the General Manager, and work behind the scenes to ensure that the representative aims of the Union are upheld through democratic systems. The Representation Sabbatical forms half of the ‘Representation Axis’ of the Students’ Union Sabbatical team, and is complemented by the Union Community Sabbatical.

They can lead campaigns but are more focused on making sure that the rights of students are upheld by the University and also ensuring that the views and opinions of our members are adhered to within the rest of the Students’ Union systems. This role is perhaps less of a public figure for campaigning to rally around than in recent years, and is more focused on making sure the Union is working towards our stated representative objectives and that all students are receiving the level of service they deserve as well as being the outward face of the Union, sending the messages of our membership out to the University leadership and beyond.

As a leadership position the strength of the Representation Sabbatical is centred on the policies and representative systems that define the Union, and the role is suited to those with strong negotiation and mediation skills, plus a head for administrative systems and a firm grasp of the rights of students.

The full role description for the Representation Sabbatical as they are currently defined in the proposed policy documents are as follows:

4.2.1.1 The Representation Sabbatical shall be the Senior Officer Trustee of the Union (as defined by the Constitution) and shall:

i) Be the senior representative of the Union throughout the University;

ii) Have final responsibility for the representation of students individually and collectively, at both Union and University level;

iii) In conjunction with the Union Community Sabbatical have responsibility for the collective representation of students at local and regional community level;

iv) Along with the Trustee Board oversee the finance and staffing of the Union and report to the statutory governing bodies as required;

v) In collaboration with Union officers and staff, ensure the effective promotion of Union activities and services through oversight of the Sabbatical team;

vi) Attend meetings of the Board of Directors and other senior University Committee meetings as agreed;

vii) Ensure that all policies of the Union are up to date and adhered to;

viii) Convene all meetings of the Union Board of Trustees;

ix) Prepare the Annual Report of the Union;

x) On behalf of the Trustee Board act as Chief Operational Director of the Students’ Union, and in conjunction with, and through, the General Manager and Senior Management Team oversee the sustainable operational management of the Students’ Union;

xi) Carry out calling Emergency General Meetings, Emergency Motions, calls for Referendum and other member-lead democratic mechanisms when mandated to do so;

xii) Oversee the development of the Union across all areas, in conjunction with the appropriate parties and in accordance with the Students’ Union strategic plan;

xiii) Ensure the priorities of the Union, as decided through the appropriate democratic mechanisms, are carried out;

xiv) Liaise with any external organisations such as NUS, NUSSL and be the official spokesperson of the Union to the press;

xv) Have joint responsibility with the Academic Sabbatical for co-ordinating attendance of student representatives within Academic Committee meetings;

xvi) Subject to the role of the Returning Officer, oversee the promotion of Students’ Union elections;

xvii) Lead the Union’s delegation to NUS Regional and Annual conferences, and prepare a written report for the following meeting of the Union Council;

xviii) Where appropriate lead accountability and/or disciplinary procedures for other Sabbaticals and elected/peer appointed Union officials;

xix) Through their leadership as Senior Representative act as a champion for Equality, Diversity and Inclusion within all aspects of the Students’ Unions work;

xx) To be the Chair of the Representation Team within the Students’ Union internal structure;

xxi) Undertake all other duties commensurate with the post as may be reasonably required by the Union Council, Union Board of Trustees and Union Executive.

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